Difference Between HRMS and HRIS

For any organisation, managing all HR management work is complicated and requires tools, software and platforms. Many companies streamline their HR process using some technology like HRMS and HRIS.

The term Human Resource Management System (HRMS) and Human Resource Information System (HRIS) are the two software used by HR management to help them manage recruitment and human resource processes.

These two terms may sound strange, especially for early-stage companies. So, let’s start by knowing the benefits of these HR software before differentiating the two.

Benefits of Using HR Software

Organisations use HR software for managing recruitment, maintaining databases, and enhancing company culture. You can choose any software from HRIS and HRMS to increase efficiency, reduce costs, improve data accuracy, maintain compliance, and ensure employee satisfaction. HR software is a good choice for maintaining all the processes in the company, making it a crucial component for success.

Improve Productivity

HR software is used to improve productivity within the HR department. It helps manage many functions like administration, absence management, compensation system and payroll. Now the HR team has more time to focus on other issues like attracting new candidates and employee training strategies.

Refine Employee Experience

A well-designed and user-friendly HR software helps engage with employees by providing them with a transparent and clear system that they can also use. Using these companies can avoid the burden of using various software, as they get all data in one place. A smooth, flexible and structured system improves the experience of employees in an organisation.

Security

Human resource systems are cloud-based software that helps protect previous data. The data stored in the cloud is secured by high encryption, making it safe. Also, employees can access data from anywhere. So, the software reduces paperwork and provides flexibility.

Reduce Errors

The chances of error become less by using the HR software. It uses artificial intelligence that helps in maintaining standard processes, such as payroll information. It can also help reduce the chances of misplaced numbers and decimal points.

What are HRMS and HRIS Software?

HRIS or Human Resource Information System helps manage all the functions of various human resource operations conducted within a company. These data-driven systems work by focusing on policies, people and procedures. They have a couple of tools and an employee database. HRIS manages the workflows and performance of the employees. By seeing such data, companies can easily know the employees’ progress and decide on their appraisals.

HRMS or Human Resource Management System offers the features of both HRIS and HCM, which stands for Human Capital Management. HCM describes a complete suite of cloud-based HR applications designed to improve the candidate experience. Whereas HRMS automates all the processes of payroll and provides an accurate wage calculation. A well-designed HRMS can improve efficiency and productivity. It also has leave management features, but companies can easily maintain leave records without any errors.

Difference Between HRMS and HRIS

Both software HRMS and HRIS have various similar functions. They deal with training, payroll management, and overall workflow. Both software can automate HR tasks, and collect employee data such as name, identity details, contact number and many more. We can say this software contains the core of HR management.

So, the difference lies in the tools that HR software contains. Compared to HRMS, HRIS is more simple and basic. It focuses mainly on the essential details. Small organisations mainly use the HRIS because it's enough for maintaining accurate details.

The HRMS software is more complex than the HRIS. It consists of additional features and tools that touch every aspect of HR management. So, HRMS helps manage workflows and track employees’ performances. You can easily maintain the employees’ leave record using this software. It means HRMS is better than HRIS for maintaining the modern workforce.

From the above discussion, we find both HRMS and HRIS are excellent software. It depends on the user, his budget and their work requirements. Yes, HRMS comes on top in HR software but HRIS can also help provide low-cost HR solutions.

Conclusion
Here we discussed HR software to manage HR management. This software helps manage your HR functions and facilitates a positive onboarding experience for new employees. So, decide the software that fits your organisational requirements. You can also check Kutumbh HRCare (Kaam Matlab Kutumbh), an HR outsourcing company. It provides a custom portal on which employees can check their updates anytime. You can also get HR Consulting Services to help your organisation.